Lesson 4.1 — Inviting Participants and Co-Hosts

Lesson 4.1 — Inviting Participants and Co-Hosts

Purpose: This lesson shows you how to invite new people to your group and assign co-hosts. You’ll learn how to make your meeting accessible, extend personal invitations, and let others help you support the room when needed.

Inviting Participants

You don’t need to make a flyer or launch a campaign. Start with:

• Texting your meeting link directly:
  “We meet Tuesdays at 6:30. No pressure—just a video and prayer time. Join in and listen if you’d like.”
• Sharing the link in a personal message, not just in a group post
• Using the weekly cover image if you want to post on social media

Best Practice: Direct, personal invitations are more effective than group announcements.

Helpful Language

• “It’s not a church service—it’s a group where we watch a video and pray together.”
• “You can just listen in. No pressure to talk.”

Assigning a Co-Host

Why assign a co-host?

• They can welcome people in the chat
• Mute distractions during the meeting
• Help guide prayer or discussion if needed

Who to choose:

• Someone consistent, calm, and aligned with Warrior Notes values
• Someone who focuses on prayer and support—not teaching or correcting

How to Assign a Co-Host

There are two common options depending on your room setup:

Option A: Manual Promotion

• Have the co-host join as a normal participant
• Use your host controls to promote them during the meeting (if available)
• Explain expectations in advance

Option B: Co-Host Invite Link

• Some rooms provide a separate “co-host” or “moderator” link
• Send this to your assistant in advance so they enter with host-level permissions

Co-Host Duties

• Welcome people in chat or on camera
• Watch for tech problems or disruptions
• Support group prayer or discussion when asked
• Keep the tone safe and supportive

Keep the Culture Focused

“Fellowships grow when people feel safe,

Lesson 4.1 — Inviting Participants and Co-Hosts

Purpose: This lesson shows you how to invite new people to your group and assign co-hosts. You’ll learn how to make your meeting accessible, extend personal invitations, and let others help you support the room when needed.

Inviting Participants

You don’t need to make a flyer or launch a campaign. Start with:

• Texting your meeting link directly:
  “We meet Tuesdays at 6:30. No pressure—just a video and prayer time. Join in and listen if you’d like.”
• Sharing the link in a personal message, not just in a group post
• Using the weekly cover image from your sidebar if inviting through social media

Best Practice: Direct, personal invitations are more effective than broad announcements.

Helpful Language

• “It’s not a church service—it’s a group where we watch a video and pray together.”
• “You can just listen in. No pressure to talk.”

Assigning a Co-Host

Why assign a co-host?

• They can welcome people in the chat
• Help moderate if you’re praying or screen sharing
• Assist in redirecting focus or calming the room if needed

Who to choose:

• Someone consistent and aligned with Warrior Notes values
• Someone comfortable with people, but not dominating or teaching

How to Assign a Co-Host

Depending on your room setup, use one of the following methods:

Option A: Promote During the Meeting

• Have your co-host join as a regular participant
• Use your host controls to promote them (if your version allows it)
• Let them know what they’ll be responsible for before the meeting begins

Option B: Co-Host Invite Link

• If your dashboard provides a separate link for co-hosts, send it to them directly
• They’ll enter with pre-approved moderator permissions
• Remind them not to take over or direct—just to assist

Co-Host Duties

• Greet attendees in the chat or verbally
• Remind latecomers where you are in the meeting
• Watch the mood and help keep peace if things become chaotic or emotional
• Support prayer and discussion (but not teaching)

Keep the Culture Focused

“Fellowships grow when people feel safe, not when they feel impressed.” — Warrior Fellowships Guide

Only use Kevin’s video and the PDF. No extra teachings, no personal revelations, no doctrinal debates. The co-host’s job is to help others feel safe, not to lead.

Director Checklist:

• [ ] Personally invited someone new this week
• [ ] Shared your meeting link clearly and casually
• [ ] Chose a trusted co-host or prayer partner
• [ ] Explained their role and provided access in advance
• [ ] Kept the group culture calm, safe, and clearly directed