You can invite regular guests, but you may also want help leading the group. Co-hosts can monitor chat, greet new people, or run the video if you’re away.
In this lesson:
How to invite participants with view-only or join-as-guest access
What co-hosts can do: chat moderation, muting, helping others
Setting expectations: supportive, prayerful leadership
📌 You’re not alone! Training a co-host creates backup and makes your group stronger.
🧭 Next: Access weekly email templates to keep people engaged.
Lesson 4.1 — Inviting Participants and Co-Hosts
Purpose: This lesson shows you how to invite new people to your group and assign co-hosts. You’ll learn how to make your meeting accessible, extend personal invitations, and let others help you support the room when needed.
Inviting Participants
You don’t need to make a flyer or launch a campaign. Start with:
- Texting your meeting link directly:
“We meet Tuesdays at 6:30. No pressure—just a video and prayer time. Join in and listen if you’d like.” - Sharing the link in a personal message, not just in a group post
- Using the weekly cover image if you want to post on social media
Best Practice: Direct, personal invitations are more effective than group announcements.
Helpful Language
- “It’s not a church service—it’s a group where we watch a video and pray together.”
- “You can just listen in. No pressure to talk.”
Assigning a Co-Host
Why assign a co-host?
- They can welcome people in the chat
- Mute distractions during the meeting
- Help guide prayer or discussion if needed
Who to choose:
- Someone consistent, calm, and aligned with Warrior Notes values
- Someone who focuses on prayer and support—not teaching or correcting
How to Assign a Co-Host
There are two common options depending on your room setup:
Option A: Manual Promotion
- Have the co-host join as a normal participant
- Use your host controls to promote them during the meeting (if available)
- Explain expectations in advance
Option B: Co-Host Invite Link
- Some rooms provide a separate “co-host” or “moderator” link
- Send this to your assistant in advance so they enter with host-level permissions
Co-Host Duties
- Welcome people in chat or on camera
- Watch for tech problems or disruptions
- Support group prayer or discussion when asked
- Keep the tone safe and supportive
Keep the Culture Focused
“Fellowships grow when people feel safe,
Lesson 4.1 — Inviting Participants and Co-Hosts
Purpose: This lesson shows you how to invite new people to your group and assign co-hosts. You’ll learn how to make your meeting accessible, extend personal invitations, and let others help you support the room when needed.
Inviting Participants
You don’t need to make a flyer or launch a campaign. Start with:
- Texting your meeting link directly:
“We meet Tuesdays at 6:30. No pressure—just a video and prayer time. Join in and listen if you’d like.” - Sharing the link in a personal message, not just in a group post
- Using the weekly cover image from your sidebar if inviting through social media
Best Practice: Direct, personal invitations are more effective than broad announcements.
Helpful Language
- “It’s not a church service—it’s a group where we watch a video and pray together.”
- “You can just listen in. No pressure to talk.”
Assigning a Co-Host
Why assign a co-host?
- They can welcome people in the chat
- Help moderate if you’re praying or screen sharing
- Assist in redirecting focus or calming the room if needed
Who to choose:
- Someone consistent and aligned with Warrior Notes values
- Someone comfortable with people, but not dominating or teaching
How to Assign a Co-Host
Depending on your room setup, use one of the following methods:
Option A: Promote During the Meeting
- Have your co-host join as a regular participant
- Use your host controls to promote them (if your version allows it)
- Let them know what they’ll be responsible for before the meeting begins
Option B: Co-Host Invite Link
- If your dashboard provides a separate link for co-hosts, send it to them directly
- They’ll enter with pre-approved moderator permissions
- Remind them not to take over or direct—just to assist
Co-Host Duties
- Greet attendees in the chat or verbally
- Remind latecomers where you are in the meeting
- Watch the mood and help keep peace if things become chaotic or emotional
- Support prayer and discussion (but not teaching)
Keep the Culture Focused
“Fellowships grow when people feel safe, not when they feel impressed.” — Warrior Fellowships Guide
Only use Kevin’s video and the PDF. No extra teachings, no personal revelations, no doctrinal debates. The co-host’s job is to help others feel safe, not to lead.
Director Checklist:
- [ ] Personally invited someone new this week
- [ ] Shared your meeting link clearly and casually
- [ ] Chose a trusted co-host or prayer partner
- [ ] Explained their role and provided access in advance
- [ ] Kept the group culture calm, safe, and clearly directed